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Enterprise document managementSearchable & permission-controlled
Find every document. Control who can use it.
Zabbu eDMS turns scans, PDFs, email attachments and incoming business records into searchable, permission-controlled documents so every team can find what it needs without exposing what it should not see.
Spend 30 minutes uploading and organising the contracts, invoices, HR files and records your team relies on.
OCR-powered searchRole-based accessMulti-site controlPriced in UGX
Access controlledFinance · Kampala site
Better document control
A reliable record, from day one.
Find the information your work depends on
Give teams a shared place to retrieve the documents and records they need when the work calls for them.
Give people the right level of access
Help teams work with the information they need while keeping sensitive documents appropriately controlled.
Keep a reliable organisational record
Keep documents and context together, so the organisation does not depend on individual inboxes or local folders.
Make every incoming document useful
Bring paper and digital intake into one place, ready to organise, find and use.
The cost of scattered records
Make every document easy to find.
An invoice in an email thread. A signed contract in a shared drive. HR records in a cabinet. It feels manageable — until finance, a manager or an auditor needs the right document now.
Find, don’t hunt
Full-text search and consistent metadata make documents retrievable even when all you remember is a name, phrase or supplier.
Stop broad access becoming the default
Keep the source record governed, then give the appropriate people the appropriate access without sending uncontrolled copies.
Keep knowledge independent of individuals
A shared system gives the organisation continuity when business records would otherwise live in personal inboxes and local folders.
Explore the platform
Practical tools behind better document control.
Zabbu eDMS combines document capture, search and governance in one system.
Turn every incoming file into a useful business record. Product preview
How it works
Simple for the person with a document. More control for the organisation.
For your team
Three steps from incoming file to useful record
- 01
Capture it
Upload a document, send it through your intake route or let an approved integration import it.
- 02
Make it useful
Zabbu eDMS extracts searchable text and gives your team the metadata, classification and workflow tools to organise it.
- 03
Find and share it safely
Search for the record when work requires it. The right people can use it within their assigned permissions and scope.
One controlled business record
For your organisation
A rollout shaped around your documents and teams.
Your rollout is scoped around your documents, teams and control requirements.
Discover
We map the document types, intake routes, departments, access needs and reporting questions that matter to you.
Configure
Your structure, metadata, document views, roles and intake routes are set up around the agreed design.
Adopt
Teams receive practical training, with launch support focused on the records that matter first.
Built for
For organisations that need their records under control.
Finance and accounts
Invoices, receipts, payment vouchers, bank statements and audit records.
HR and people teams
Employee records and controlled people documentation.
Legal and compliance
Contracts, filings, licences and governance records.
Government institutions
Structured records and access controls across departments.
Multi-site organisations
Consistent document access and organisation across sites and teams.
Security & compliance
The controls your records depend on.
Tenant isolation
Tenant context is enforced through the application’s document and organisation access paths.
Role-based access
Permissions are assigned through a tenant-scoped role and permission catalogue.
Organisation-aware scope
Visibility can account for site, department, classification and user clearance.
Controlled sharing and audit activity
Share intentionally with a user, department or group, with eDMS actions available for review.
Zabbu eDMS supports your information-governance and privacy programme. Your organisation remains responsible for its policies, lawful basis, notices, retention decisions and data-subject processes.
Available today
Works with the systems your team already uses.
Microsoft Entra SSO
Configure Microsoft sign-in per tenant, with allowed-domain controls and optional user provisioning.
Email ingestion
Use mail rules to queue incoming documents for processing and post-consumption actions.
QuickBooks Online
Import invoice PDFs and associated metadata through the integration API.
Workflow webhooks
Let document workflows invoke configured webhook actions in connected services.
Questions buyers ask
The practical details, answered.
Ask us a questionCan we use Zabbu eDMS across several departments or sites?+
Yes. The organisational model supports tenants, sites and departments, with scoped users, roles and document visibility. The exact structure is configured around your organisation.
Can we search scanned documents?+
Yes. Document processing includes OCR and text extraction, allowing teams to search content as well as titles and metadata. Results depend on source quality and supported file type.
How do you protect confidential documents?+
Zabbu eDMS combines organisational scope with role permissions, document visibility, classification, clearance and controlled sharing. We map the setup to your policies during implementation.
Can staff sign in with Microsoft 365?+
Microsoft Entra sign-on is supported per tenant, including allowed-domain filtering and optional user provisioning.
Can it work with QuickBooks Online?+
The available QBO integration imports invoice PDFs and associated metadata into eDMS. We will scope the exact document and finance workflow with you.
Can we move our existing archive into Zabbu eDMS?+
Yes. We scope the source material, metadata and intake approach with you. Migration quality depends on the condition and consistency of the source archive.
What does it cost?+
Zabbu eDMS is sold as a negotiated enterprise contract in Ugandan shillings, scoped to your documents, users, departments and implementation requirements.
Your next step
See Zabbu eDMS working with your documents.
Thirty minutes, focused on the records your teams deal with every day — not a generic software tour.
Talk to our teamNo commitment No card details No sales pressure